Attention Parents and Child Care Providers:
Due to Hurricane Irma, all ECS offices will be will be closing early on Thursday, September 7th and will be closed Friday, September 8th and Monday September 11th. As of now, we are still scheduled to reopen on Tuesday, September 12th. If you are a Child Care Provider located in Clay, Nassau, Baker, Bradford, Putnam, or St. Johns counties and you decide to close your program due to the storm, please report your closure by either calling (904) 674-6230 or by emailing: email@example.com. Please include your center name, county, and days that you will be closed.
Hurricane Irma Update – ECS’s central office will reopen on Wednesday, September 13. All centers and Head Start/Early Head Start programs will be closed tomorrow, September 13th.
One Stop/CCRR Offices Update
Fleming Island/Clay County opening 10:00a.m. Wednesday 9/13/17
Yulee/Nassau County opening 10:00a.m. Wednesday, 9/13/17
St. Augustine/St. Johns opening 8:00 a.m. Wednesday, 9/13/17
*Palatka/Putnam County closed until tentatively Monday, 9/18/17 (no internet & phones)
Starke/Bradford County – tentatively opening Thursday, 9/14/17 ( no electricity)
Macclenny/Baker County tentatively scheduled to open 8:00 a.m. Friday, 9/15/17
*Calls to our Palatka office are being routed to other offices. Parents may visit offices in St. Augustine and Fleming Island or wait to be seen next week. We apologize for the inconvenience.
Childcare providers and parents may also call 904-726-1500 and ask for CCRR if their local office is still closed.
Parents needing emergency child care services please call (904) 674-6230 and leave a detailed message regarding your situation.
Below is some additional information and reminders regarding the VPK and School Readiness programs:
In the event that you decide to close your program please remember that we have to follow VPK rule with notifications of closure and class resumption.
1. Submit (fax or email) the Initial Notification of Closure, completed in full, by close of business the first day of closure.
2. Submit (fax or email) the Follow Up Notification of Closure, completed in full with an accompanying calendar worksheet making up the day(s), within 2 business days of resumption of services.
If you completed your VPK Application in the Provider Portal, you will need to revise your calendar under the VPK Calendar tab and re-submit. As a reminder, when a state of emergency is declared we are able to pay for up to a combined total of five (5) instructional days for each VPK class with the proper notification. A provider shall revise its class schedule to restore VPK instructional days which are lost due to temporary closures caused by emergency circumstances in excess of a total of five (5) instructional days for a VPK class.
A provider may revise its class schedule to restore the instructional days lost as a result of a temporary closure caused by emergency circumstances instead of accepting payment for a temporary closure.
Please keep in mind that rosters are still due for processing. Feel free to email them to firstname.lastname@example.org if you don’t have a VPK specialist that you communicate with via email or you can still fax them. Due to the office being closed,
parent’s applying for VPK in the Family Portal may experience longer turnaround times than usual for processing of VPK applications.
In the event that you decide to close your program, please remember to notify ECS using the telephone number or email address listed above indicating which days you will be closed. During the closure, your program will be reimbursed at the normal rate of pay based on the child’s care level and schedule. Also, when completing your rosters for September, please mark the day(s) with a “C” for closed.
Please keep in mind that August rosters are still due for processing. Feel free to email them to email@example.com or fax them to (904) 726-1516.
Thank you and be safe!
Episcopal Children’s Services